hickory cluster: meetings

Updated December 17, 2023

For reference only, not an endorsement or guarantee.

Regular Meetings ... HCA Bylaws require the Board of Directors to meet a minimum of four times annually, approximately quarterly, in addition to an Annual Meeting, but Directors usually meet monthly and follow a typical Regular Meeting agenda.

Annual Meeting ... HCA holds Annual Meetings each May as required by HCA Bylaws, typically on the Saturday following the May Regular Meeting, and Directors follow a typical Annual Meeting agenda and presentation format.

Special Meetings may also be scheduled as the Bylaws allow.

Regular Meetings are typically held at 7:30 p.m. on the third Wednesday of each month. However, the Board may not meet in August or during months with holiday or other conflicts. Locations for minimum-required January, April, July, and October Regular Meetings with TWC Managing Agent may differ. All other meetings are typically held at the Reston Community Center Lake Anne unless announced otherwise. Check this website home page postings for possible meeting date, time, and location changes.

UPDATE: During 2020-22 and the coronavirus pandemic, many if not most HCA meetings were held virtually.

Members in good standing are welcome to attend all meetings and may address the Board during the Member Forum for three minutes, but may not otherwise interact with Directors unless requested to do so during the remainder of a meeting. Executive Sessions are closed to Members so that Directors may discuss only certain specific confidential matters as allowed by law, however voting on such matters must be done during a public portion of that session.

1964-2008 Board of Directors Meetings
Contact TWC Association Management

1964-74
Formative meeting summaries
1965 First Meeting letters
1967 Special Meeting letter and agenda
1967 Rules letter
  1969 Newsletter

1976 inside hickory cluster:
July
December

1996 Community News
May
October
November

1997 Board of Directors Meetings
February
March
April
July
August
September
December

1999 Board of Directors Meetings
January
February
Annual Meeting
May
June
August 11
August 25
November
December

2000 Board of Directors Meetings
January 5
January 12
February 16
February 23
March

2001 Board of Directors Meetings
March

2009 Board of Directors Meetings
May
  Annual Meeting
June

2010 Board of Directors Meetings
Annual Meeting
August
December

2011 Board of Directors Meetings
May
Annual Meeting
June
July
August
  September Landscape Committee
September
  October Landscape Committee
October
  November Landscape Committee
November
  From the Landscape Committee
  December Landscape Committee
No December meeting

2012 Board of Directors Meetings
  January Landscape Committee
January
No February Landscape Committee meeting
February
  March Landscape Committee
March
  April Landscape Committee
April
No May Landscape Committee meeting
May
Annual Meeting
    Pre-Meeting Notice
    Minutes
No June Landscape Committee meeting ... merged into Board meetings
June
July
August
September
October
November
December

2013 Board of Directors Meetings
January
February
March
April
  May
Annual Meeting
    Pre-Meeting Notice
    2012-13 Review
    Minutes
June
July
No August meeting by Board decision
September
October
November
No December meeting by Board decision

2014 Board of Directors Meetings
January
February
  March
  April
  Annual Meeting
    Pre-Meeting Notice
    2013-14 Review
    Minutes ... corrected May 2016
May
June
July
August
September
October
November
December

2015 Board of Directors Meetings
January
February
March
  April
May
Annual Meeting May 30
    Pre-Meeting Notice
    2014-15 Review
    Minutes
June
July
No August Meeting by Board decision
September
October
November
December

2016 Board of Directors Meetings
January
February
March
April
May
Annual Meeting May 21
    Pre-Meeting Notice
    2015-16 Review
    Minutes
June
July
August ... meeting canceled due to lack of quorum
September
October
November
December

2017 Board of Directors Meetings
January
February
March
April
May
Annual Meeting May 20
    Pre-Meeting Notice
    2016-17 Review
    Minutes
  June
July
August
September
October
November
No December Meeting

2018 Board of Directors Meetings
January ... corrected
February
March
April
May
Annual Meeting May 19
    Pre-Meeting Notice
    2017-18 Review
    Minutes
  June
July
August
September
October
November
December

2019 Board of Directors Meetings
January
February
March ... meeting canceled due to lack of quorum
April
May
Annual Meeting May 18
    Pre-Meeting Notice
    2018-19 Review
    Minutes
June
July
August
September
October ... meeting cancelled due to lack of quorum
November
December

2020 Board of Director Meetings
January
February
March ... meeting cancelled due to lack of quorum
April (virtual)
May (virtual)
June (virtual) ... meeting cancelled due to lack of quorum
July (virtual)
August (virtual)
September (virtual)
  Annual Meeting ... rescheduled to October 17
    Change of Annual Meeting Date Notice and Written Consent
    Pre-Meeting Notice
    Minutes ... pending draft and approval at 2021 Annual Meeting
October
November
December

2021 Board of Director Meetings

January

February

March

April

Annual Meeting of Members May 22 (virtual)

Call for Nominations for the 2021 Election of Directors

Pre-Meeting Notice, Proxy

May

Statement of Interest for Board of Directors Appointment

June (virtual)

Special Meeting of Members June 26 (live)